How to track employee location?

Employee location can be tracked with allGeo mobile app that records employee hours with GPS stamped location in the field. Instead of employees logging their clock in and out times on spreadsheet or on paper manually, hours are automatically tracked in the field, stored in a database and can be exported at any time for payroll and compliance purposes.

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Types of Employee Location Tracking

Manual Employee Location Tracking
Automatic Employee Location Tracking
Text/IVR

In manual employee location tracking, employees clock-in and clock-out manually on a timecard app on their mobile phones or on their computers. This process involves significant manual interaction on the part of the employee and is therefore prone to errors and inaccuracy. But it is an improvement over doing a paper timesheet.

When manually clocking in and out, employees may forget to log their time and location when they arrive at the job-site or in the evening when they get off, causing unintended errors that can end up costing organizations millions of dollars.

The key technology behind automatic employee time and location tracking is Geofencing. When an employee enters a certain geofenced job site (say within 300 ft of the site), they are automatically clocked-in through the mobile app and clocked-out when they exit the site. The employee is essentially hands off and their hours are accurately recorded and processed, all in real-time.

This “zero-touch” approach to time and location tracking enables organizations to be more efficient and manage their time clocked expenses automatically. It also relieves their employees of constantly clocking in and clocking out and instead spending their time doing their jobs in the field. It is clearly a win-win outcome for employers and employees.

In this approach, employees' location can be tracked via text message. Employees will need to open and click on the link in text messages that are sent to them. The system will then automatically capture time and location for attendance purposes.

Just like text messaging, IVR is a voice-based system where the employee who is usually remote or works at a client or customer location, is able to clock in/out by placing a phone call to a dedicated phone number. The employee just follows the voice prompts to log their time and location. Systems like allGeo can provide accurate data about the employee location from where the phone call was made.

Benefits of Employee Location Tracking App

Real time visibility

Provides complete visibility into field employees. HR Manager/Admin can see the locations of all employees on a map in real time, enabling them to monitor field operations and make good decisions.

Early Clock In/Out Prevention

Employees will not be allowed to clock in and out early or from different locations and pretend to be at the job site. HR Manager/Admin will be notified about this.

Works on all Smartphones

allGeo’s employee time and location tracking app works on any smartphone.

Field Data Collection

Employees can collect any data from the field – notes, tasks, signatures, QR scans, pictures or use custom forms. View data in real-time or generate automatic reports.

Lone Worker Safety

Monitor and ensure employees’ safety while they are out in the field. Employees can manually trigger a safety alarm via the app. Or set up a customized proactive safety-check workflow to monitor and detect any threats. Supports multi-level back office threat escalation using IVR, SMS and/or email.

Routing and Mileage

Employees can view the most optimal route and get help with directions for their assignments via the app. The system automatically computes mileage, eliminating the need for employees to track their own mileage which is time consuming and often inaccurate.

Reports & Analytics

allGeo generates scheduled and on-demand location breadcrumb reports. Tells you where your employees have been and which ‘worksites’ they visited during the day.

Works Offline

allGeo employee time and location tracking app works in areas with poor network connectivity or no network at all. When employees enter into a good network area, data will be automatically synced up.

Two Way Communication

With allGeo employee time and location tracking app, the HR Manager/Admin can communicate with employees in the field and vice-versa.

Leading Brands we have worked with

allgeo allGeo has completely automated the payroll process for us. Our backoffice does the adjustments to job sites and schedules from the web portal on the fly and it seamlessly works for everyone in the field. allGeo has shaved off at least 50% of our payroll processing tasks. allgeo

RHW Inc

allgeo With allGeo we've been able to improve our customer response time and save time and money by pinpointing 100% of our manpower on a map at a glimpse. allgeo

Sure Fire Protection

allgeo The allGeo solution help our supervisors better manage their teams, but the new myTeam tools also allow our field employees to collaborate more effectively in real time allgeo

Omni

allgeo With allGeo I can see where my crew is whenever I need to, and add an extra level of accountability. We have been able to improve delivery times, cut operating costs and increase the number jobs we complete per month. allgeo

Windsor Steel Corporation